Admin Coordinator, West Africa at Pfizer

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 Pfizer - Good health is vital to all of us, and finding sustainable solutions to the most pressing health care challenges of our world cannot wait. That's why we at Pfizer are committed to applying science and our global resources to improve health and well-being at every stage of life. We strive to provide access to safe, effective and affordable medicines and related health care services to the people who need them.

We are recruiting to fill the position below:

Job Title: Admin Coordinator, West Africa

Job Requisition ID: 4946338
Location: Lagos
Employment Type: Full Time 

Job Purpose

  • Coordination of the administration of the Nigeria West Africa Cluster offices and the first point of contact for related support functions and service providers.
  • Provision of secretariat/Administrative support to the Commercial Manager and the functional leadership team.

Key Accountabilities
Office coordination and management:

  • Coordination of admin support and resource management
  • Act as a representative of Admin functions with leadership
  • Ensure that office supplies and services are maintained at appropriate levels
    • Monitor service levels
    • Monitor inventory
    • Ensure that contract service levels are met
    • Collaborate with procurement to ensure cost-effectiveness

Corporate Admin:

  • Support the Functional Leads and the Country Manager in the administration of all administrative tasks related to the Pfizer entity
    • Nigeria Office, Ghana, Senegal, and the Ivory Coast 3rd-party offices
    • Coordination of stakeholders/signatories relating to the legal entity
    • Ensure requisite registrations and documentation are up-to-date
    • Management and retention of related visas

Selected Commercial Manager admin:

  • As agreed with CM
    • Calendar management
    • Travel planning and visa processing
    • Commercial meetings planning
    • Additional tasks as required

Global Operations:

  • First point of contact for Global Ops - Dubai
  • Interface with local contractor (Broll)
  • Ensure that the site is maintained to Pfizer defined standards
    • Physical site inspections are conducted weekly
    • Review of Broll invoicing
    • Oversight of maintenance (planned and one-off)
      • Requirements
      • Costs
      • Timeliness
  • Provide strategic recommendations to CM / Global Ops re site maintenance, development and usage

Visitor Travel Management:

  • Manage protocol and coordinate local travel itinerary for Pfizer colleagues travelling to Lagos
  • Liaise with embassies and airlines (travel agencies) for visas and flight routings
  • Assist with Visa applications, immigration activities as required
  • Liaise with relevant functions: assistants, security, logistics providers

Additional Projects As Required By Commercial Manager:

  • EHS point of contact
  • HR support as required
  • ISO support as requested

Experience and Knowledge

  • 3 years or more in a similar position, E.g. Office management, PA
  • Further education in management, finance, and HR is advantageous
  • MS Office competent
  • Good written and verbal communication skills.

Job Specific Technical / Functional / Professional Competencies:

  • Business acumen
  • Acts decisively
  • Seizes accountability
  • Ability to work successfully within a complex corporate environment
  • Computer and data management skills
  • Ability to work with little or no supervision
  • Strong interpersonal, influence and communication skills.
  • Holds people accountable
  • Ability to plan in the short and medium term
  • Ability to prioritise and manage time well

How to Apply
Interested and qualified candidates should:
Click here to apply

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